PHI 04/10

This circular issued by the Private Health Insurance Branch contains information regarding Release of Data Specifications 2010-11 for HCP and PHDB Data Collections

Page last updated: 02 February 2010

PDF Printable version of PHI 04/10 (PDF 35 KB)

1 Feb 2010

Release of Data Specifications 2010-11 for HCP and PHDB Data Collections


This circular releases the draft specifications for the Hospital Casemix Protocol (HCP) and Private Hospitals Data Bureau (PHDB) data collections for comment.

Changes have been made to ensure the collections align with the Private Health Insurance Act 2007 (the Act) and associated rules, and to incorporate updates to other data collections and standards that have changed since the HCP was last amended in 2009.

Development of changes to the HCP and PHDB data specifications has involved substantial consultation and advice from insurers, service providers and software vendors.

At the December 2009 HCP Fund Data Working Group, changes to specifications for 2010/11 were discussed and agreed. As a result of industry concerns about the timing and cost of specification changes, there will be minimal amendment to the specifications for 2010/11. The only changes to be made are those that will clarify parts of the specifications and improve data quality.

Any changes for 2011/12 will be discussed over the coming months.

The data specifications can be found on the Department’s website:

http://www1.health.gov.au/internet/main/publishing.nsf/Content/health-casemix-data-collections-about-HCP

  1. HCP1 (admitted hospital treatment) – Insurer to Department data specifications 2010/11
  2. HCP1 – Hospital to Insurer data specifications 2010/11
  3. HCP2 (other types of hospital treatment) – Insurer to Department data specifications 2010/11
  4. GT-Dental – Insurer to Department data specifications 2010/11
  5. PHDB – Hospital to Department 2010/11 data specifications


Comments on the data specifications should be sent to hcp@health.gov.au by Friday 12 March 2009.

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Electronic Private Patient Hospital Claim Form (ePPHC)



The Department of Health and Ageing wishes to advise they will no longer be supporting the electronic Private Patient Hospital Claim Form (ePPHC) application, as of 1 July 2010.

Future changes to the file structure of the HCP and PHDB data collections will not be supported by the ePPHC, therefore when the file structure changes any submissions created using the ePPHC will be invalid.

Facilities should contact their peak body for advice regarding other software applications that provide the same or similar functionality.

Questions should be sent to the hcp@health.gov.au email address.

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Changes to Reporting Requirements for the PHDB



The Department of Health and Ageing will no longer accept PHDB submissions on floppy disk from 30 June 2010.

Hospitals will need to use an electronic method of supplying their data such as secure web transfer or e-mail. These have the advantage of being more cost-effective (no packaging, no postage, no media costs), more reliable and more timely.

The preferred method is the HCP Secure Data Transfer website. If you require access to the HCP Secure Data Transfer website, please e-mail hcp@health.gov.au with your request, and include your name, telephone and fax numbers, and the name of the facility or facilities you will be supplying data for.

Alternatively, hospitals can send PHDB submissions via e-mail to hcp@health.gov.au.

Submissions received on floppy disks after 1 July 2010 will not be processed or returned and submitters will be advised of the rejection by email.

Submissions too large to be sent via email can still be supplied on CD or DVD via mail, to:


PHDB Operations
MDP 63
GPO Box 9848
Canberra ACT 2601

Hospitals should note that the old postal address (PO Box 852) will no longer be operational from 1 July 2010, and their posted items will be returned to them by Australia Post.

More information can be found on the Department’s website:

http://www1.health.gov.au/internet/main/publishing.nsf/Content/health-casemix-data-collections-about-HCP

The document ‘Reporting Requirements for Hospitals/Insurers’ (first circulated in PHI 59/08) has recently been updated to reflect these latest changes.
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If you require further information please telephone: (02) 6289 9853/24 hr answering machine or email the enquiry to PrivateHealth@health.gov.au
Internet: http://www1.health.gov.au/internet/main/publishing.nsf/Content/health-phicirculars2010-index1
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