It was important to maintain ongoing and open consultation with the Department throughout the course of the project. In addition to regular informal contact, a number of mid-evaluation reporting tasks were built into the project plan, in accordance with the Department’s requirements. These included monthly progress reports and an interim evaluation report.

The monthly progress reports summarised work completed to date, work scheduled for the coming month and any emerging methodological or thematic issues. An interim report in June provided an overview of the emerging themes from the sites consulted to date, as well as some general and tentative statements against the two objectives of the evaluation. During the course of the evaluation, several informal meetings were held, during which emerging ideas were explored and the Department's perspective was sought as part of the evaluative process.